ICHABOD CRANE 2210
BOARD ORGANIZATIONAL MEETING
The Board of Education recognizes its obligation to hold an annual organizational meeting. The purpose of the organizational meeting shall be to elect officers of the Board and make the proper appointments and designations of other district employees for the proper management of the school district during the school year.
The Board will hold its annual organizational meeting on the first Tuesday in July. If that day is a legal holiday, the Board will hold the meeting on the first Wednesday in July. The Board may alternately hold the meeting on a date during the first 15 days in July that is not a legal holiday. The Board will choose this date by resolution at a Board meeting before July.
The District Clerk will call the meeting to order and preside until the election of a new president. The order of business to be conducted at the organizational meeting shall include items required or implied by state law and/or regulation. The Board may also conduct general district business, including properly entering into executive session, if necessary, at the end of the meeting before adjourning.
I. Oath of Office
The District Clerk will administer and countersign the oath of office to newly-elected Board members who have not already taken the oath of office, or plan to within 30 days after commencement of their term. The oath will conform to Article XIII-1 of the New York State Constitution, and Section 10 of the Public Officers Law, Any oaths taken outside of the Organizational meeting will be entered into the minutes of the next Board meeting. No new Board members may take office or vote until they have taken the oath of office.
II. Election of Board Officers
The Board will elect a president and a vice-president for the ensuing year, and the District Clerk will administer the oath of office to them. A majority of all members of the Board is necessary for a valid election.
III. Appointment of District Officers
The Board will appoint and the Board President or District Clerk will administer the oath of office to the following district officers:
- District Clerk
- Internal Claims Auditor
- District Treasurer
- Tax Collector
IV. Appointment of Other Positions
The Board will appoint and establish the stipend (if any) for the following positions:
- Director of School Health Services
- School Attorney
- Designated Education Official
- Internal Auditor
- External Auditor
- Records Access Officer
- Records Management Officer
- Asbestos Designee
- Audit Committee
- Treasurer(s) of Student Activity Account
- Purchasing Agent
- Deputy Purchasing Agenda
- Dignity Act Coordinator(s)
- McKinney-Vento Liaison
- Data Protection Officer
- Residential Facility Transition Liaison(s)
- Committee on Special Education (CSE)
- Committee on Preschool Special Education (CPSE)
V. Bonding of Personnel
The Board will bond the following personnel handling district funds:
- District Clerk
- School Attorney
- Tax Collector
- Internal Claims Auditor
- District Treasurer
- Treasurer of Student Activity Account
The Board may, in each instance, specify the amount of the bond it intends to obtain. The Board may, rather than bond individuals, include any of the above officers in a blanket undertaking, pursuant to law and Commissioner’s Regulations.
VI. Designations/Approve
The Board will designate/approve:
- Official depositories for district funds
- Official district newspapers
- The Law Enforcement Unit
- The day and time of regular meetings
- The rate for mileage reimbursement
The Board will also adopt the rotational list of impartial hearing officers for the district as provided by the State Education Department.
VII. Authorizations:
- of person to certify payrolls;
- of attendance of conferences, conventions, workshops, etc.;
- to establish petty cash funds (and to set amount of such funds)
- to designate authorized signatures on checks;
- of positions entitled to use district-owned cell phones and credit cards; and
- of Board representative(s) for appointing Impartial Hearing Officers
The Board will review its policy on Investments (6240) and Purchasing (6700), the Code of Conduct (5310), and Parental Involvement (for title I) (1900), as required by law. The Board will also review building-level student attendance data as required under Commissioner’s Regulations section 104.1, and if the data shows a decline in attendance rates, will review and revise its policy on Attendance (5100).
Cross ref:
- 1900 Parental Involvement
- 2200 Board Officers
- 5100 Attendance
- 5252 Student Activities Funds Management
- 5310 Code of Conduct
- 6240 Investments
- 6650 Claims Auditor
- 6680 Internal Audit Function
- 6690 Audit Committee
- 6700 Purchasing
- 6741 Contracting for Professional Services
Ref:
- New York State Constitution, Article XIII, §1
- General Municipal Law §103(2) (official newspapers)
- Public Officers Law §§10; 13; 30
- Education Law §§112(1) (residential facility transition liaison); 305(31) (designated educational official); 1701 (meeting to elect president, may elect vice president); 1707 (union free school districts date of meeting); 1904 (central high school districts in Nassau county); 1720(2) (bonding of personnel); 2130 (appoint clerk, bonded treasurer and bonded tax collector); 2502, 2502(9-a) (City of Rensselaer); 2504 (small city meetings); 2527 (bonding officials in small city school districts); 2553(9) (City of Rochester), (10) (City of Buffalo); 2563 (large city meetings)
- 8 NYCRR §§104.1 (requirement to review attendance data); 100.2(ff) (residential facility transition liaison); 170.2 (bonding of tax collector, treasurer, claims auditor); 170.12 (bonding of claims auditor); 172.5 (bonding of extraclassroom activity treasurer)
Effective Date: March 5, 2024