Staff Resources

On this page, staff members will find an array of helpful resources and downloadable forms relating to health and dental insurance, payroll, policies, the state’s college savings program and much more.

General Staff Resources

Coronavirus Disease (COVID-19) Paid Emergency (Sick) Leave

NYS Paid Leave for COVID-19
Employee Use of Leave Time

Each ICCSD employee is entitled to leave under the provisions of New York State Paid Emergency (Sick) Leave for COVID-19. Please see below for information on how/when to access COVID-related leave.

Please note: The information provided below remains pertinent even after the recent updates made by the CDC to its COVID-19 guidance. The COVID Paid Emergency Leave Act is active until July 31, 2025.

Use of Leave Time Related to COVID:

If you test positive and wish to access paid leave during a government quarantine/isolation order (up to five consecutive days), and are otherwise eligible to take such leave, please submit a lab-confirmed, positive COVID test to Angela Cowan, acowan@ichabodcrane.org, ext. 3002.
Employees are limited to only three instances of COVID Paid Emergency Leave (which includes any paid COVID leaves taken since March 2020).
If your child or a member of your household tests positive for COVID, you may use contractual family sick time or personal business time, if available. No lab-confirmed positive COVID test is required.

Recording Days in Aesop/Requesting a Substitute:

Leave time should be entered as personal sick, family sick, or business leave based on the circumstances in accordance with guidelines as outlined above. Anyone who feels the days should be covered as paid COVID-related leave should record the absence under personal sick leave and immediately contact Angela Cowan, acowan@ichabodcrane.org, ext. 3002, to provide documentation and to ensure the proper use of COVID leave time is recorded.

For more information, visit our COVID-19 Resources page on our website.

Health Insurance Information

Health Insurance through Benetech

Health Insurance Form (to be used for qualifying event)

Health Insurance open enrollment – annually during the month of May

Insurance Buy-Out Forms available from our Treasurer, Mena Mazure, ext. 3006

Buy Out Info – see contract

COBRA – contact Benetech

Dental Insurance Information

Dental Insurance Form (CSEA members only)

ICTA members see union representative for dental insurance information

Employees Assistance Program

EAP Information

EAP Orientation Video

Flexible Spending Account (FSA):

FSA Election and Direct Deposit Forms

FSA information available through Benetech

FSA Dependent Care Expense Claim Form

FSA Medical Recovery Form

FSA Eligible & Ineligible Expenses

Benetech Consumer Portal Quickstart Guide

Retirement information and resources:

403(b)

NYS Deferred Compensation Link

NYS Teachers Retirement Link – TRS

OSC Pension Site Link – Employee Retirement System (ERS)

Pension Projection Link (use this link to project what your pension will be when you retire)

Sick Bank:

Request for Withdrawal of Sick Days

Sick Leave Bank Waiver Form

Tax Forms:

NYS Tax Form IT-2104

Federal Tax Form W-4

Apps, Software & Subscription Requests:

Software on this this list has already been approved for use. Any additional software (including websites where students login) must be approved beforehand. To start the approval process, please submit a support ticket to the IT Department.